DISTRIBUTION STATEMENTS ON TECHNICAL DOCUMENTS
Attention All Suppliers,
Please see the attached letter regarding distribution statements on technical documents.
EB Supply Chain Compliance Group
JCP Certification process change
EB has been advised by the Joint Certification Office that in order to heighten data security awareness, the JCO has instituted a new training requirement. Any JCP certification change request or resubmittal for renewal will require this new training to be completed, acknowledged, and returned promptly to the JCO or your Company's certification may be canceled.
Important Terms and Conditions Announcement
Attention All Suppliers,
Please see the attached letter regarding EB purchase order terms and conditions.
EB Regulatory Compliance Analyst Group
Changes to the SPARS Application
Attention All SPARS Users,
Please see the upcoming changes to SPARS being implemented on January 2, 2018.
The SPARS Administration Group
Updated Information on Cybersecurity DFARs
For all suppliers that handle Covered Defense Information (aka, technical data) the following is provided for your information and use. In this presentation the DoD CIO provides some clarifications, expectations and resources to support implementation of the updated cyber security DFARS. Reference to free services for small contractors is included. DoD also hosted an Industry Day in June 2017 with additional clarifications on this topic that presentation is provided here. An additional resource is the DoDs FAQ on these subjects and is provided for your convenience here.
December 2017 update
The EB Supplier Letter dated November 7, 2017 was sent to all EB suppliers. If your business does not receive submarine technical data, typically marked FOUO, Distribution D, or NOFORN from EB this DFARS is not applicable and no reply to EB is required.
The email address in this supplier letter was incorrect, it should be email@example.com
Suppliers are encouraged to read the two DoD presentations and FAQ provided above, prior to submitting questions.
An EB FAQ page in support of this requirement is under development and will be posted soon. To date the basic questions EB is starting to receive are;
What kind (format) of report is to be made to EB on the DFARS compliance?
The DFARS does not require compliance reporting to the next higher tier contractor (EB in this case). There are reporting requirements for deviations to the DFARS and for Cyber incidents, but those reports are made to the Contracting Officer and or the DoD, following the guidance in the DFARS.
I only provide COTS Products to EB does this DFARS apply to me?
COTS Products are not in scope for this DFARS. However, if during the bid or purchasing or any VIR process, EB sent supporting documents with marking noted above and that data has been saved electronically then that data may fall in scope and still require implementation of this DFARS.
New Menu Options
The Supplier webpage has been updated to include new menu options on the left navigation menu. One of the major changes is a new Supplier Forms page. The purpose of this change is to increase form visibility and make it easier for Suppliers, as well as EB personnel, to access forms.
POs in 2014
Purchase orders issued in 2014 will contain an equal sign instead of a dash ("=" in lieu of "-"). Please verify that you have the correct purchase order number when providing related documentation to EB, or it will be rejected or marked invalid. Contact your buyer for more information.
Important Notice to Current EB Suppliers
The Letter of Advisement form contains the minimum requirements for reporting important information to Electric Boat in the event non-conformities or latent defects are found after delivery and acceptance of hardware.
Non-Conformances Affecting Previously Accepted/Delivered Hardware: In the event non-conformities or latent defects are discovered after delivery and acceptance of hardware supplied by your company to Electric Boat.
Letter of Advisement Requirements: Requirements for Letters of Advisement in the event non-conformities or latent defects are discovered after delivery and acceptance of hardware can be found in the Letter of Advisement Template.
Transmission of Technical Data
Security Notice Regarding Transmission of Technical Data to EB: Acceptable methods for transmitting technical data to General Dynamics Electric Boat Corporation.